How to Talk Like a News Reporter

Updated on September 27, 2017
Marcy Goodfleisch profile image

A professional career coach, Marcy has helped hundreds refine their resumes, improve their interviewing skills, and advance their careers.


Common Terms Used by Newspaper Reporters

Many people would love to write for a magazine or newspaper, but haven’t a clue about the culture and what it takes to produce a publication.

Newspapers are by no means dead; they're busily redoing their approach to publishing (and to a a degree, their content), and they're putting content online. They are still the more accurate and premier source for news reporting in the written form.

Here are some basic terms you should know if you want to write for daily, weekly or monthly publications. This information will help you understand what happens in a newsroom or magazine editorial office, and help you decide where you can fit into the picture.

Editorial Department: Everything that’s written falls into this bracket. Newspapers often refer to this area with the general term of “Editorial” – someone might say, “Let’s pass that along to editorial.” This is not to be confused with the word “Editorial” when used for an opinion piece on the editorial page. It also doesn’t refer to the style of writing known as ‘editorializing.’

News Reporters Interview by Phone These Days

A reporter interviewing by phone. Notice how tidy his desk is? This is normal in a newsroom!
A reporter interviewing by phone. Notice how tidy his desk is? This is normal in a newsroom! | Source

Titles and terms related to editors and editing

Editor: The most senior editor in a publication will have the simple title of ‘editor.’ This person has oversight and ultimate responsibility for all editorial departments, all other editors, and all writers.

Managing Editor: This position might be called the COO in a corporate setting. As with the CEO and the COO in corporations, the Editor (or Editor in Chief in some settings) oversees the entire department, and the Managing Editor makes it all happen.

Other Editors: In a large publication, an assortment of other editors will handle various sections or duties. Their titles might be: Assignments Editor, Sports Editor, Features Editor, State Editor, City Editor, Entertainment Editor or any other title related to the section they manage or what they do.

Copy: The general term used for an article or story. Also used to refer to the writing submitted by a reporter. An editor who is on deadline might ask a writer, “Where’s your copy?” This basically means, "Where’s that article that’s due?” An editor might also refer to a writer by saying, “She turns in clean copy.” This means the writer turns in stories that are ‘clean’ and free from errors.

Copy Editor: This person edits the ‘copy’ or text of a piece. They look for typos, grammar problems and other issues that can detract from the content and quality of what is published. Copy Editors may or may not change sentence structure; if something is poorly written, their job is to catch it and either address it personally or send it back to the writer to be rewritten. Copy Editors also check to see if facts mentioned in a piece are supported through proper citations.

Copyedit: The act of editing ‘copy.’

Newsrooms are busy, loud and hectic

New rooms are cluttered and busy, and can be noisy.
New rooms are cluttered and busy, and can be noisy. | Source
News reporters have to learn to write quickly.
News reporters have to learn to write quickly. | Source

The writing side of it - who's who in the newsroom and what the terms mean

One thing you should know, if you have dreams of writing for a major newspaper, is that newsrooms are generally very noisy workplaces. There are rarely any walls or even high cubicles to shield you from the ruckus. You will need to learn to write while filtering out the sounds of multiple phones ringing, shouts from across the room, and other intrusive noises.

Fortunately, everyone else in the room understands what you're doing. If you're interrupted at an inopportune time, the magic words, "I'm on deadline" are all you need to say and you'll be left alone.

The players, and some common terms in the newsroom:

Reporter: Generally a staff position. The word reporter is usually used for writers who produce news stories.

Hard News: This type of writing involves original, investigative work about serious news of a timely nature. Reporters who can write hard news are highly regarded in the industry; they have a reputation for having inside sources and getting facts and quotes that others might have trouble researching. They often write under tight deadlines, and they can turn around well-written stories in a short time.

News Story: This can be routine news – something new that happened in an area in which the publication provides ongoing news coverage. A routine news story is not always a hard news story.

Feature Story: Features are interesting and sometimes entertaining stories about people, places, events, unusual happenings or anything else that might appeal to readers but not fall into the ‘news’ category.

Investigative Reporter: A reporter who can do an in-depth investigation about an issue or a topic and can produce an accurate, well-written news story that often uncovers information not previously known.

General Assignments Reporter: These reporters are versatile and can write about almost any topic. They can be relied on to research a wide variety of topics and to learn and properly use terminology related to each topic. General assignment reporters are valuable because they can quickly grasp new information well enough to understand its salient points, ask appropriate questions and generate interesting news pieces.

Features Writer (or Features Reporter): These people write ‘human interest’ stories, such as interesting pieces about unique people, or detailed stories about unusual things that might interest readers.

Columnist: These writers can be staff or freelance. They write ongoing columns about specific topics or specific geographic areas (such as a column about news in your neighborhood). Some reporters who cover other stories will also write a regular column about a specific topic.

Stringer: A non-staff writer (freelancer) who writes regularly for a publication. They can also be called a columnist if they routinely cover a specific topic.

Freelancer: Non-staff writers who write for a variety of publications. A person who writes only now and then for a publication would be a freelancer rather than a stringer, who writes more regularly for the publication.

Deadline: What you need to meet if you hope to ever write for the publication again. Deadlines are serious business, because a lot of people will have to touch your work before it goes to press or gets published. It will be passed through various editors as well as the art department, and everyone is waiting for you. So get busy!

U.S. Postage stamp commemorating Freedom of the Press
U.S. Postage stamp commemorating Freedom of the Press | Source

The Editorial Page

Editorial: These are staff-written pieces that appear on the editorial page and generally reflect the viewpoint or position of the publication. This is one area and style of writing where opinions are appropriately used.

Editorial Page Editor: This sounds redundant, but it’s not. This editor handles the pages that print the publications official positions and opinions, and letters that come in from readers. This editor also decides what guest viewpoints get published.

Guest Editorial or Guest Viewpoint: A large publication will often feature opinion pieces written by non-staff writers. These can be from politicians, community leaders, persons affiliated with organizations in the news, or just plain citizens who want to voice an opinion. These are generally not paid pieces in cases of viewpoints that represent elected officials or organizations. It is not unusual for publications to print dissenting viewpoints from people who disagree with a position the publication has taken on an issue.

Watergate: An example of strong reporting that uncovered serious ethical issues at the highest level of U.S. Government

Bob Woodward, with fellow reporter Carl Bernstein, carved a name for himself in journalism by uncovering the ethics issues surrounding the Watergate Scandal in the early 1970s
Bob Woodward, with fellow reporter Carl Bernstein, carved a name for himself in journalism by uncovering the ethics issues surrounding the Watergate Scandal in the early 1970s | Source

Ethics issues and pointers

Separation between Editorial and Reporting: The standard ethics of major publications should distinguish between the freedom of reporters to cover all news stories in a balanced way, and the right of the editorial department to publish editorials and opinion pieces. The editorial page editor and writers are not supposed to tell reporters what to cover, and the reporting side is not supposed to drive editorial opinion. This is the way it should work in journalism. That doesn’t mean that all publications draw those boundaries and stick to them.

Separation between Advertising and Reporting: As with the above, the ethics of a publication are supposed to keep advertisers out of the content side of things. Stories should not be written to drive ad revenue or to pump up high-paying advertisers. Unfortunately, it doesn’t always happen this way, especially in small markets where the loss of one major advertiser can cause a publication to fold.

Ethics Related to Revealing Sources: Reporters are supposed to protect their sources, and this right is supposed to be honored. In recent years, there have been high-profile instances of efforts to get reporters to release the names of sources used in investigative pieces. You may recall that Bob Woodward and Carl Bernstein refused to release the real name of their Watergate source, Deep Throat until that source had died.

Other terms you'll hear

Headline: The main title of an article in a newspaper. Magazines refer to it as the ‘title’ of the story.

Subhead: Additional information put in bolded, smaller typeface under a headline that expands on the information given in the headline.

Head Bust: Not a good thing. This happens when an error appears in the actual headline of a story. Since it appears in large, bold-faced type, it is embarrassing to everyone concerned.

Story, Piece, Article, Copy: All can be used to refer to an individual story in a publication.

Cutline: Newspapers call the caption under a photo the ‘cutline.’

Photo Credit: The credit line under a photo that lists the specific photographer who took it, and may also list who has rights to the photo (such as Google Images or the AP).

Byline: The place under an article that indicates who wrote it. Writers also use the term to indicate they have publishing credits: “I have a byline.”

Sidebar: A small story or piece accompanying a larger story. This can be written by the person who wrote the larger piece, or by another writer. The term is borrowed from the courtroom, where it refers to the private conversations between the judge and lawyers at the side of the bench.

Column Inch: While word length is more commonly used today, another way publications track the space an article will need when published is through the column inches it will use. Ads are often sold by the column inch.

Anderson Cooper's advice for aspiring reporters: Learn to write, and learn to write well; it's all about the writing

Newspapers Have Been Around for Centuries

The Pressroom is where newspapers finally go to print.
The Pressroom is where newspapers finally go to print. | Source

Behind the Scenes at a Newspaper | Magazine

Publisher: This is the person who makes the business end of things happen. Generally, they make the nuts and bolts of the publication happen, such as the sales of ads, where and how the printing or publishing is done, the distribution of the publication and its business outlook and future plans. Rarely will this person do any actual writing. The publisher can have a voice in the editorial policies of the publication (or it’s tone or viewpoint), but managing how this is shown in content is usually left up to the editorial department.

Ad or Marketing Department and Classifieds: In large publications, departments that generate revenue can be split; classified ads are handled one group and another group handles display ads. Special ad sections (a real estate section, for example) can sometimes be handled by yet another department, which produces ad sections that have some editorial content.

Circulation, Fulfillment and Distribution: Not always the same group of people, even though it sounds the same! A publication relying on subscriptions will sometimes have a separate operation for ‘fulfilling’ those subscriptions. Distribution and circulation can also include door-to-door routes and placing the publication in news racks.

Others: There are many other behind-the-scenes people in a publication; a large newspaper will have a press room (I used to love to hear and feel the huge presses come to life when it was time for the print run). There may also be a photography department and a composing room where layout and design is done. Smaller publications will not have as large an operation, but each of these jobs needs to be done at some level.

Go for it!

You'll need plenty of determination, and a good set of clips from smaller publications, but you can indeed find a job in the newspaper industry. It's true that there are fewer positions than in previous years, but there are indeed some openings.

Start small, and look for freelance work in regional or weekly publications. Try to write stories that will appeal to a larger publication, and work with your editor to cover news that's more timely and competitive than they might typically print.

Most of all - hone your writing skills and your speed until both are razor sharp. And believe in yourself! Everyone has to start somewhere!


Submit a Comment
  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    7 years ago from Planet Earth

    Hi, HoneyBB - welcome to the site! You will meet so many great people here! I'm glad you found some helpful information in the hub, and best of luck in getting those writing assignments!

  • HoneyBB profile image

    H Lax 

    7 years ago

    You have just answered questions I have been wanting to know for many years. I never took the time to look into it before because I didn't have a portfolio of my writings. I have recently started here on HubPages and I am building on it. I hope to someday apply to write for a newspaper. I am still working on honing my writing skills, building up speed, and believing in myself. Thanks so much!

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    7 years ago from Planet Earth

    Oh, JustGrace, I so know the environment you mention! Been there; done that! It is an amazing learning experience, but one that can burn you out after a while. Thanks for the reminder!

  • justgrace1776 profile image


    7 years ago

    This is a good hub, but it only gives one side to the news business, and that is fully-staffed newsrooms. I worked at a weekly for eight years, and I guess all of the positions you listed above was me. lol The advantage to the small weekly is you are independent most of the time to cover and print what you like, within journalism guidelines, of course. I left because it was eventually going to kill me. I kept my NEWS notebooks, a pica pole, and a few trinkets, like media passes to remind myself of the glorious adventure I had. I was lucky enough to work on my own, and unlucky enough to work on my own. :)

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Hi, Bard - so glad you like the hub. Thanks for reading, and for the votes!

  • Bard of Ely profile image

    Steve Andrews 

    8 years ago from Lisbon, Portugal

    Brilliant hub that covers the subject in real depth! Have voted up!

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Thanks, Kathleen, for pointing out that magazines and tabloids will have different column widths. I usually hear column inches referred to in newspapers, and you're right, the word count per inch can differ in other formats. Thank you for reading and commenting!

  • Kathleen Cochran profile image

    Kathleen Cochran 

    8 years ago from Atlanta, Georgia

    homesteadbound: Column inches vary based literally on the number of columns a page has whether it's a newspaper or a magazine or a tabloid. Marcy's right about asking for a word count, especially if you are marketing an article to a number of publications. Marcy is exactly right about "other factors" !

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Thanks, Mr. Happy - I've written for publications, too, that crossed the line a bit. I wasn't very comfortable with suggestions that I make sure to use advertisers as sources, in at least one setting. Thank you for your comments!

  • Mr. Happy profile image

    Mr. Happy 

    8 years ago from Toronto, Canada

    "The editorial page editor and writers are not supposed to tell reporters what to cover" - I wish that was true but newspapers seem to have their own agenda and/or political affiliation to begin with. I remember for my university's newspaper having been told to tone things down ... on the editorial page too ...

    That was a fast end to my reporter career (lol). It was a good learning experience though; as was reading this article. I like the way you explained the positions available and the duties at hand.

    A great overview in my opinion. Cheers!

    (Voted up and all!)

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Hi, Old Albion - thanks so much for reading, and for your kind comment!

  • old albion profile image

    Graham Lee 

    8 years ago from Lancashire. England.

    Hi Marcy. Absolutely brilliant hub. So much professional information so freely given. Voted up.

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Hi, homesteadbound - I'm not sure about a column inch, but I know one page (printed) of double-spaced type is around seven column inches. Most papers use the word count to determine the space for a story. The column inches are a reflection of the overall printed length of a piece. When editors assign a story, they can either tell a writer they have a certain number of inches to devote to it, or they'll suggest a word length.

    Hope this helps - things vary at a given publication, depending on the type of software they use or other factors.

  • homesteadbound profile image

    Cindy Murdoch 

    8 years ago from Texas

    Great article with lots of great advice. Just curious, how many words are in a column inch typically?

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Thank you, joachimartist - I'm so glad you liked the hub! I appreciate your comments!

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Very good question, alocsin - I still see people majoring in journalism, and many still hope to go into it. I don't think it's dying at this point, but it's definitely being transformed. As long as there are print publications, these terms will be used (or whatever their evolution becomes in terminology). I published this because of the many questions I see about the profession.

    Thanks for reading and commenting!

  • joachimartist profile image


    8 years ago from Maastricht (Netherlands)

    Thanks for the inside Marcy

  • alocsin profile image

    Aurelio Locsin 

    8 years ago from Orange County, CA

    Great overview. But isn't this a dying profession? Wouldn't it make more sense to be a reporter for a website or online newspaper, which seems to be growing? Voting this Up and Interesting.

  • Marcy Goodfleisch profile imageAUTHOR

    Marcy Goodfleisch 

    8 years ago from Planet Earth

    Good point, Kathleen - I had mentioned that in other hubs (which I need to link here, now that you mention it). I agree it would be good to mention it here - some people may not have attended journalism school. Thanks so much for reading and commenting!

  • Kathleen Cochran profile image

    Kathleen Cochran 

    8 years ago from Atlanta, Georgia

    Excellent hub with a lot of good, basic information. The one thing I would add is get an Associated Press Stylebook to ensure your copy is aligned with their practices - when to use a comma, capitalize, etc.


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